2024 POLICIES & VENDOR REQUIREMENTS

VENDOR SPACE

  • Vendors must supply a 10x10 WHITE canopy tent, tables, and all supplies required for set-up. 

  • Tents must be safely weighted with at least 40lb weight per tent leg.

    • Canopy weights should not present a tripping hazard. 

    • Weights should be affixed to the lower leg of the tent - no free dangling weights.

    • Absolutely no staking. 

  • Vendors are allotted a standard 10x10 space. 

    • In most locations, vendor tents are situated directly next to each other, so the vendor’s entire display must fit within the 10x10 tent. 

  • Vendors are expected to maintain their market space by removing trash & debris and remaining clean & tidy throughout the market.

    • Presentation is everything! 

  • Owners must be physically present and must remain at their tent for the duration of the event. 

  • Due to the timing of the night markets, Craft & Mercantile requests all participants have sufficient lighting for their space. The venue will provide some general lighting, but participants are strongly encouraged to supplement with additional lighting for safety, functionality, and aesthetic purposes. 

  • Craft & Mercantile offers rentals to all participants for power source & supplemental lighting. 

    • Lighting / power source rentals range from $5 - $25.

    • We offer a range of options based on preference: economical, functional, aesthetic, etc - so vendors can make a choice based on their priority and desired investment. 

    • Vendors also have the option to provide their own lighting or opt for the FREE option: 2 battery powered lanterns. 

    • Accepted vendors will receive full rental details in advance of the event.

  • Vendors must display clearly marked pricing and signage.

MARKET LOGISTICS

  • Detailed load-in, market layout, and load-out instructions with map will be sent at least 48 hours prior to the event. This information is for internal use only.

    • The market layout is fully at the discretion of the market coordinator. It is subject to change without notice. Management appreciates vendor flexibility and willingness to adjust where necessary.

  • Vendors should expect to arrive 3 hours before the market starts for load-in & set-up. Depending on the location, load-in times may be staggered, and vendors may be allotted a limited window for load-in.

  • Vendors are required to arrive on time.

    • Load-in is typically on a tight schedule, so punctuality is paramount. 

    • Late arrivals could result in vendor spaces being moved or adjusted load-in from a longer distance.

  • Vendors may temporarily park their vehicles near the market for load-in. Most load-in windows are 25 minutes. 

    • In most locations, vendors may need to carry or dolly their wares a short distance into the market area. 

    • Vendors must unload the entire vehicle and move the vehicle to the designated parking area before beginning set-up.

    • Vehicles will not remain with the vendor during the market.

  • Vendors must be set-up and ready to sell at least 15 minutes before market opens.

    • No early sales will be permitted. 

  • Vendors must wait until the market is over to break down.

    • Vendors must break down all of their wares and their entire tent area before moving vehicles back to the market area to load out.

    • In the event of a sell-out, vendors must remain set-up in their tent for the duration of the market. 

VENDOR RULES

  • Absolutely no drinking alcohol, smoking, illegal substances, or weapons are allowed.

  • Vendors are not permitted to play music in their tents.

  • Vendors are responsible for following all local, state, and federal sales tax requirements and laws. 

  • Craft & Mercantile is not liable for any vendor or their property. It is recommended that all vendors carry liability insurance to cover their business. 

  • Vendors are expected to work amicably with management, fellow vendors, and customers for the entirety of the market. Uncooperative or contentious vendors will be asked to leave immediately. 

  • Vendors are asked to provide marketing & promotional materials to management upon request. All vendors are required to help promote the market. 

CANCELLATION POLICY

  • Market fees are non-refundable.

  • While not encouraged, we understand that sometimes life happens. Vendors that must cancel may receive a 50% refund up to 35 days prior to the market. Unfortunately no refunds or credits will be given less than 35 days prior.

  • Vendor’s cancellation history will be taken into consideration during the application selection process.

  • Markets are rain or shine and vendors should be prepared for all weather. In the case of severe weather, management reserves the right to cancel. Market fees are non-refundable. 

  • Craft & Mercantile follows all local and federal COVID guidelines and will act accordingly.

COMMUNICATION

  • Management appreciates responsiveness from all participating vendors. 

  • All event communication will be via email. 

    • Participants should monitor their spam or junk folders for any missing emails.

  • Management will create an instagram DM group for each market to share relevant posts and content with vendors.

    • Management may send notices (if an email has been sent) via instagram DM as a second layer of communication. Still, vendors should continue to communicate with management via email.

  • Exception: management will not be monitoring emails on market day.

    • Any last minute or emergency communication on market day should be via call or text the vendor hotline # which will be provided upon acceptance.

APPLICATION & SELECTION PROCESS